10 Best Document Management Software
In this age of technology and digitalization, you no longer have to waste hours and hours searching for your required information from the piles of documents. The document management software present in the market will save all your files, documents, worksheets, and all required digital format data. This will allow you to access the desired data in seconds. Moreover, this management software is much more reliable than any physical file or document.
The good news for you is that you don’t have to invest your time searching for the best document management software out there because we have done this hunt for you. After researching and studying various document management software, we have separated the ten best document management software. The features that we have in mind while making the selection were hosing options, scanning choices, and search capabilities. Let us have a look at these and find out if they can work out for you or not.
This management software is a leader when it comes to managing the documents. There is a vast list of the incredible features it offers; whether it be establishing content hubs or archives’ organization by teams, SharePoint is the best in everything. It offers a flexible platform for the users to manage and collaborate their documents on creation and editing. It has recently come up with a SharePoint Syntax that uses artificial intelligence to go through its data and gather the information and insights that can be automated into processes.
Rubex is a cloud-based program and allows remote access to documents. You will be able to log into your Rubex account from any computer PC; all you need is Internet access, and you will have the exact functionality you receive while working from the office. Rubex is considered the best document management software when we talk about remote working. It provides users with a mobile app too. You can find numerous ways to search for your desired document on Rubex. It comes with three pricing plans that vary based on features and functionality. You can choose the one that suits you the best.
Suppose you want a comprehensive document management system That comes with several features such as the organization of documents, digitalization of large volumes of physical papers, and automation of several workflow processes. In that case, M-Files is the best pick for you. It comes with a user-friendly interface and is very convenient to use. It gives you a choice to choose from on-premises, cloud-based, or hybrid system.
VIENNA Advantage-an open-source document management system that is available free of cost. Like most of the document management software present in the market, VIENNA Advantage has a user-friendly interface that is easy to navigate. In order to streamline tasks and secure the encryption of sensitive documents, it has workflow automation options. The only problem that you will face while using this software is some technical issues as VIENNA Advantage does not come with a tech support team.
It is one of the best document management software present in the market for small businesses and enterprise-level companies that help them organize their files online without any hassle. No matter how many documents and files you have and want to save them, eFileCabinet will work efficiently. Folder templates or pre-defined file names will help you in locating the documents. It also keeps a history of the most-used documents and gives you quick access as well. In simple words, it does all the hard work on its own. You need to upload the document, and the software does the rest.
eFileCabinet has a mobile app too and gives remote access to users. You can use your smartphones to upload the files directly to the software. Another amazing feature of the file cabinet is that it allows you to sign contracts digitally. So, what are you waiting for? Just start using this software and secure your important files and documents right now.
Templafy is a competitively knew document management software and is meant for large businesses. This document management software is used by more than 300 enterprises across 80 plus countries. It uses intelligent software to show the most relevant content to each employee. The employee can have access to the content based on his position and usage. It makes the work relatively easier for the companies and management teams. Like most of the DMS, it offers remote access too. The best part about Templafy is that it can be integrated with Microsoft Office 365, G-Suite, and other platforms that you are using to run your business regularly. Brands like Pandora and IKEA trust Templafy for the management of their documents.
In addition to managing the documents, Templafy can help in upgrading the employee’s productivity. The unique thing about Templafy is that you can’t find the price chart online because it designs the chart individually for all the companies, which means that it can design your customized price chart.
DocuWare is a cloud-based document management software that integrates cloud storage and office automation to create a digital workplace. It is a software where you can purchase services on a smaller scale, and they can be upgraded with time. You can also access mobile apps that can be integrated with DocuWare. Although you could get a demo, there is no free trial, and you need to contact the sales team for a custom offer.
This DMS allows you to create, share, and deliver documents online in a digital way. You don’t need a paper jot down all the necessary information and spend hours finding out your desired information later. It allows the building of the e-signatures and supports several formats like PDFs, Docs, and other digital documents. PandaDoc works great when it comes to contracts, agreements, and other sales-related docs. This document management software works the best for an HR, sales, marketing, and operations department. Another amazing thing about PandaDoc is that it offers a free trial where you can use the document management software yourself and find out if it suits your needs or not.
If you’re looking for a document management software that enables you to store your documents securely, set up your workflows, and allows you to work from one central hub, pinpoint is the best fit for you. You can create electronic folders, subdividers, and document types that suit your organization’s needs. All this process is done with great care so that no document or file is lost or misplaced. It makes sure that all certification specifications from HIPAA, DOD, and OSHA to FDA, SEC, and FACTA are strictly followed.
Zoho Forms- document management for software that is best in building forms of perfect sizes for all kinds of businesses. You can manage and create forms online by using several customizable themes, field types, and fonts. There are various templates available too, which you can choose from. It allows automated calculation for efficient working. The forms can be connected to secure payment solutions like PayPal, 2checkout, and several others. You can also create multi-page forms using Zoho Forms. Just add a page break, and you can work on several forms at a time. The forms can be shared on social handles and your website using links and email campaigns.
That is All!
We have described the top management software in the best way possible. Now, it’s over to you to choose from these and make your work and life easier. Best of Luck!
